Automated Billing
Billing That Runs Itself
Stop chasing payments and manually processing renewals. GymApp automates your entire billing cycle — from recurring charges to VAT-compliant invoices — so you can focus on running your gym.
Everything You Need to Get Paid, Automatically
From Stripe-powered recurring subscriptions to smart failed payment recovery, GymApp handles the full billing lifecycle for fitness businesses operating in EUR markets.
Automated Recurring Billing
Set it and forget it. Membership fees are charged automatically on the renewal date, with retry logic for failed payments and instant receipt delivery.
- Automatic renewal on membership cycle
- Stripe-powered secure card charging
- Instant email receipts on every charge
- Prorated billing for mid-cycle changes
VAT Invoicing & Compliance
Every transaction generates a compliant invoice with 20% VAT applied, formatted for European markets and ready for your accountant.
- 20% VAT calculated and displayed automatically
- EUR currency throughout all invoices
- Sequential invoice numbering for audit trails
- Gym and member details on every document
Flexible Membership Changes
Members upgrade, downgrade, pause, or cancel — GymApp handles the billing adjustments automatically, no manual math required.
- Upgrade or downgrade between plans instantly
- Freeze memberships with billing paused
- Prorated credits applied on plan changes
- Cancellation with end-of-period access
Multiple Payment Methods
Accept payments the way your members prefer — cards, cash, POS terminal, or bank transfer — all tracked in one place.
- Credit and debit card via Stripe
- Cash and POS terminal recording
- Manual payment logging for bank transfers
- Full payment history per member
Smart Failed Payment Recovery
Failed payments don't have to mean lost revenue. GymApp automatically retries declined charges, notifies members, and suspends access only after every recovery option is exhausted.
Automatic Retry Schedule
Failed charges are retried on a smart schedule — typically at 3, 5, and 7 days — giving card issuers time to resolve temporary declines without you lifting a finger.
Member Payment Notifications
Members receive automated email reminders with a secure link to update their payment method, reducing involuntary churn before it happens.
Dunning Status Tracking
See exactly where each member stands in the recovery process — first failure, second retry, final notice — from a single dashboard view.
Access Suspension & Reinstatement
After all retries are exhausted, member access is automatically suspended. When payment is resolved, access is reinstated immediately without any manual steps.
Ready to Transform Your Gym Operations?
Join gyms and studios across Europe already growing with GymApp. Start free, no credit card required.