Class Scheduling
A Class Schedule Your Members Will Actually Use
Build your weekly class timetable once, publish it everywhere, and let members book online 24/7. GymApp handles recurring schedules, waitlists, and capacity so you never overbook a class.
Scheduling Built for Boutique Studios and Busy Gyms
Whether you run five classes a week or fifty, GymApp's scheduling system keeps your calendar organized, your rooms at optimal capacity, and your members informed automatically.
Class Calendar
A clean, filterable calendar view for staff and a member-friendly booking interface — both powered by the same live schedule data.
- Weekly and monthly calendar views
- Filter by class type, trainer, or location
- Color-coded by class category
- Embed-ready member booking widget
Recurring Schedules
Set up a recurring class once and it appears on the calendar every week automatically. Edit a single session or the entire series with one action.
- Daily, weekly, and custom recurring patterns
- Edit single session or entire series
- Holiday and exception date overrides
- Assign trainer per session or series
Booking Management
Members book from their portal, staff book on their behalf from the dashboard. All bookings are visible in one place with instant confirmation sent to members.
- Member self-booking via portal or app
- Staff booking on member behalf
- Instant confirmation email on booking
- Booking cutoff time enforcement
Waitlist & Notifications
When a class fills up, members join the waitlist automatically. When a spot opens, the next person in line is notified instantly and given a window to claim their spot.
- Automatic waitlist when class is full
- Instant notification when spot opens
- Configurable claim window per class
- Waitlist position visible to members
Smart Capacity Management
Running classes at optimal capacity is key to both member experience and revenue per square meter. GymApp gives you the tools to hit that sweet spot consistently.
Per-Class Capacity Limits
Set maximum participants per class type, room, or individual session. Bookings are blocked automatically when capacity is reached, with waitlist activation instant.
Late Cancellation Policies
Define cancellation windows per plan or class type. Late cancellations can trigger warnings, fees, or booking privilege restrictions — enforced automatically without staff involvement.
No-Show Tracking
Members who book but don't attend are flagged as no-shows. Track patterns over time and apply no-show policies to protect class spots for members who actually show up.
Occupancy Analytics
See which classes consistently fill up, which have spare capacity, and what times drive the highest attendance — so you can schedule more of what works.
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