Invoicing & VAT
VAT-Compliant Invoices Generated Automatically
Every payment your gym processes generates a properly formatted invoice with 20% VAT applied, sequential numbering, and your gym's details — ready to send or download instantly.
European Billing Standards, Zero Manual Work
GymApp's invoicing system is built for EUR-denominated fitness businesses operating in VAT-registered markets. Every invoice is correct by default, every time.
Automatic Invoice Generation
Invoices are created automatically for every membership payment, POS transaction, and manual charge — no action required from your staff.
- Invoice created on every payment
- Delivered to member email instantly
- Available for download from member portal
- Accessible in staff dashboard at any time
VAT Compliance (20%)
20% VAT is calculated and displayed as a separate line item on every invoice, with the net amount, VAT amount, and gross total all clearly presented.
- 20% VAT calculated automatically
- Net, VAT, and gross shown separately
- Your VAT registration number on every invoice
- Correct VAT treatment per transaction type
PDF Export & Delivery
Every invoice is available as a professionally formatted PDF. Members receive it by email automatically, and staff can download or resend it at any time.
- Professional PDF format on every invoice
- Automatic email delivery on payment
- Manual resend from dashboard
- Bulk download for accounting periods
Accounting Integration
Export your invoice and payment data in formats compatible with common accounting tools, including CSV exports with the fields your bookkeeper needs.
- CSV export with full invoice details
- Date range filtering for export
- Separate columns for net, VAT, and gross
- Staff and location attribution per invoice
European Billing Standards
Invoicing compliance in European markets requires specific information on every document. GymApp ensures every invoice meets those requirements without any configuration from you.
Sequential Invoice Numbering
Every invoice receives a unique, sequential number in the format required by European tax authorities — no gaps, no duplicates, fully auditable from the first invoice ever issued.
Full Gym & Member Details
Each invoice includes your gym's registered name, address, and VAT number alongside the member's name and address — meeting the requirements for a valid EU tax invoice.
Multi-Currency Display
All invoices are denominated in EUR with amounts formatted to two decimal places. The currency is always explicit on every line item, total, and the invoice header.
Invoice Correction & Credit Notes
When a refund is issued or an invoice needs correction, GymApp generates a properly formatted credit note linked to the original invoice, maintaining a clean audit trail.
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